Grow your career with a growing organization

Whether they’re helping people reach their long-term financial goals or providing personal wealth management strategies, every associate contributes to changing the lives of those we serve for the better. When it comes to job satisfaction, that’s hard to beat. And from a personal satisfaction perspective, you’ll enjoy the freedom to support causes that matter to you and experience a truly inclusive work environment. Your future starts now.

Reporting to the Director of Individual Savings and Retirement Income, the Asst Mgr Administration is responsible for leading a dedicated team that supports the administration of segregated fund related products.  This position is focused on providing the highest level of service to our field partners, clients and business partners while supporting the development and performance of the team.
This role has the following responsibilities: 
•    Effectively managing the day to day accountabilities of one of our segregated fund teams including workflow distribution, issue resolution, team development and performance management
•    Answering enquiries and providing subject matter expertise to field partners and team members 
•    Assisting with resolving escalated calls/questions received from advisors/clients
•    Managing budgets, salary administration, headcount and employee records such as vacation, overtime and earned time 
•    Conducting regular team and one on one meetings with staff to support team and individual performance and development
•    Managing complaints/legal cases in partnership with subject matter experts such as Legal and/or Compliance as required
•    Coaching stakeholders through change initiatives
•    Ensuring audit controls are in place and being followed  with a focus on quality results
•    Modeling behaviours that demonstrate a strong customer focus such a sense of urgency and desire for customer satisfaction seeing issues through to resolution
•    Motivating the team to achieve peak performance and achieve their full potential

To be successful in this role, the Asst Mgr, demonstrates these qualifications and competencies:
•    A career progression that demonstrates experience and knowledge related to the investment industry (investment fund products preferred) and ability to provide exceptional customer service and coach others to achieve excellence in the field
•    Experience as a leader demonstrating the ability to develop, coach, recruit and manage the performance and results of a team of administrative professionals 
•    Ability to successfully identify and resolve complex and escalated issues from advisors and clients
•    Ability to self-manage, prioritize and organize work to meet deadlines in an unstructured and constantly changing environment
•    Ability to communicate effectively both verbally and in writing adapting to the unique needs of various stakeholders 
•    Well developed interpersonal skills demonstrating an ability to foster and maintain positive working relationships with all stakeholders while working both independently and as part of a team
•    Strong analytical skills and eye of for continuous improvement opportunities