The Accounts Receivable Billing Specialist is responsible for billing, invoicing, and customer support. They ensure accurate recording and processing of invoices, meeting all local government requirements. This role requires high attention to detail, strong communication skills, and previous experience with A/R analysis and reporting. The ideal candidate is self-directed, organized, and able to handle multiple demands in a fast-paced environment. BCOM degree with 3-5 years of relevant industry experience is required.
JOB DESCRIPTION
POSITION SUMMARY
The Accounts Receivable Billing Specialist will be responsible for a wide range of duties, including billing, invoicing, and customer support. The Accounts Receivable Billing Specialist will work across functions to ensure proper recording and processing for their billing sector. The Accounts Receivable Specialist will have knowledge of local billing requirements and work as a liaison with the applicable local accounting firm to ensure the accuracy of the customer invoice. This position requires heavy invoicing to shipment reconciliations and high regard for accuracy.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Daily invoicing to customers based on customer purchase orders, shipping reports, receivable reports and contracts.
- Exposure to complex billing structures a must
- Daily communication with various departments internally as well as externally as it relates to billing Review customer contract requirements as they relate to billing and payment terms and ensure customer invoices meet all requirements as stated in the contract.
- Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
- Ensure customer invoices meet any local government requirements by working closely with customer, sales team and /or local accounting firms.
- Ensure billing and invoicing are completed timely and deadlines are met.
- Maintain highly accurate and complete Accounts Receivable records.
- Perform other relevant duties as requested by management.
- Performs miscellaneous tasks and projects as assigned by Manager.
- Resolve escalated issues in the A/R department as priority.
- Create documentation for new and or updated A/R processes and distribute throughout the team.
- Responsible for SOX compliances.
- Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.
- Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
- Protects organization's value by keeping information confidential.
Abilities and Skills:
Comprehensive knowledge of:
- Previous experience in A/R analysis, reporting and Billing, Issue resolution and cash collection for US/Canada/EMEA/CALA/APAC regions.
- Strong communication and Microsoft Excel skills.
- Accounting knowledge and experience in Oracle R12 & Excel is preferable.
Proven skills in:
- Communication, both verbal and written
- Planning and organizing
- Decision Making
- Problem Solving
Demonstrated ability to:
- Be self-directed, have excellent initiative and organizational skills.
- Work in an environment that is fast paced and demanding.
- Handle multiple demands with a sense of urgency, drive and energy.
- Relate to all levels of the company.
EDUCATION / EXPERIENCE
- BCOM, BCOM (H) from reputed college.
- 3-5 years of relevant industry experience
